Privacy Policy

1. Introduction
We would like to provide you as the “data subject” with an overview of processing of your personal data by us and your rights from the data protection laws with the following information. Our website can in principle be used without indicating any personal data. If you want to use any special services of our company via our website, however, processing of personal data may become necessary. If processing of personal data is necessary and if there is no statutory basis for such processing, we will generally collect your consent.

The processing of personal data, e.g. your name, address, or email address, always takes place in correspondence with the General Data Protection Regulation (GDPR) and in line with the state-specific provisions on data protection applicable to “UniTech Services Group”. With this data protection policy, we would like to inform you about the scope and purpose of the personal data collected, used, and processed by us.

We have implemented many technical and organisational measures as the controller for processing in order to ensure the most seamless protection possible concerning the personal data processed via this website. Nevertheless, internet-based data transmissions may in principle be subject to safety gaps, so that absolute protection cannot be ensured. For this reason, you are free to transmit personal data to us in alternative ways as well, e.g. by phone or mail.

2. Controller
The controller within the meaning of the GDPR is:

UniTech Services B.V.
De Mars 11
7742 PT Coevorden – NL
unitechbv@unitecheu.com

UniTech Services GmbH
Brookdiek 2L
49824 Laar – Germany
unitechgmbh@unitechde.com

UniTech Services SAS
Immeuble Parc Avenue
213, avenue de La Malvesine
13720 La Bouilladisse – France
unitechsas@unitecheu.com

UniTech Services Group Limited
Unit 5, Oakwood Close
Pen-Y-Fan Industrial Estate
Crumlin
Newport, NP11 3HY – UK
unitechltd@unitecheu.com

Representative of the controller: Paul Chesters

3. Data protection officer
Please note that no data protection officer needs to be designated.

The contact for data protection matters: Mario Bauer,
Bauer Consult e.K.

Phone: 0049 6438-918986-0
Email: dp@unitecheu.com

4. Transfer of data to third parties
Your personal data will not be transferred to any third parties for any other purposes than those referred to below.

We shall only pass on your personal data to third parties if:

1. you have explicitly consented to this pursuant to point (a) of the first sentence of Article 6 (1) GDPR,
2. disclosure is admissible under point (f) of the first sentence of Article 6 (1) GDPR to preserve the legitimate interests, provided that there is no reason to assume that you have an overriding protection-worthy interest in your data not being passed on,
3. disclosure is required due to statutory obligations pursuant to point (c) of the first sentence of Article 6 (1) GDPR, and
4. this is legitimate by law and necessary according to point (b) of the first sentence of Article 6 (1) GDPR for processing contractual relationships with you.

In order to protect your data and to enable data transfer to third countries (outside of the EU/(EEA) for us if required, we have entered into data processing agreements based on the standard contractual clauses of the European Commission.

5. Technology

5.1 SSL/TLS encryption
This page uses SSL or TLS encryption to ensure security of the processing activities and to protect the transmission of confidential contents, such as orders, login details, or contact requests that you send to us as the provider. An encrypted connection can be recognised by the address line of the browser switching from “http://” to “https://” and the lock icon being shown in your browser line.

We use this technology to protect your transmitted data.

5.2 Data recording when you visit the website
If you use our website for information only, i.e. if you do not register or otherwise transmit any information to us, we will only collect such data that your browser transmits to our server (in “server log files”). Our website records a number of general data and information every time a page is called up by you or an automated system. These general data and information are stored in the log files of the server. The recorded data may include

1. browser types and versions used,
2. the operating system used by the accessing system,
3. the website from which an accessing system reaches our website
(referrers),
4. sub-webpages that are controlled via an accessing system
on our website,
5. the data and time of an access to the website,
6. an internet protocol address (IP address),
7. the internet service provider of the accessing system.

We do not draw any conclusions concerning you when using these general data and information. Instead, this information is needed to
1. properly deliver the contents of our website,
2. optimise the contents of our website and advertisements for it,
3. ensure permanent function of our IT systems and the technology of our
website; and to
4. provide the law-enforcement authorities with the information required for criminal prosecution in case of a cyberattack.

These collected data and information are, therefore, evaluated by us statistically and with the target of increasing data protection and data security in our company, in order to finally ensure an optimal level of protection for the personal data processed by us. The data of the server log files are stored separately from any other personal data the data subject indicates.

The legal basis for processing activities shall be point (b) of the first sentence of Article 6 (1) GDPR. Our legitimate interests follow from the purposes listed above for data collection.

6. Cookies

6.1 General information on cookies
We use cookies on our website. These are small files that your browser will create automatically and that are stored on your IT system (laptop, tablet, Smartphone or similar) when you visit our site.

The cookie is used to store information that results from the respective context of the specifically used end device. However, this shall not mean that we immediately gain knowledge of your identity this way.

Use of cookies serves to make use of our offer more pleasant for you. We use session cookies in order to recognise that you have visited individual pages of our website before. They will be deleted automatically after you leave our site.

Furthermore, we also use temporary cookies to optimise user friendliness. These are stored on your end device for a certain specified period. When you visit our site again in order to use our services, it will be automatically recognised that you have visited us before, and which input and settings you have made so that you will not have to enter them again.

On the other hand, we use cookies in order to statistically record use of our website and to evaluate it for the purpose of optimising our offer to you. These cookies enable us to recognise that you have visited us before if you visit our site again. These cookies will be deleted automatically after a respective defined time.

6.2 Legal basis for use of cookies
The personal data processed by cookies are necessary for proper function of the website are, therefore, required to maintain our legitimate interests and those of third parties according to point (f) of the first sentence of Article 6 (1) GDPR.

For any other cookies, you can give your consent within the meaning of point (a) of Article 6 (1) of the GDPR via our opt-in cookie banner.

6.3 Further information
For more detailed information, please refer to our cookie policy.

7. Contents of our website

7.1 Contact/contact form
Personal data will be collected within the scope of establishing contact with us (e.g. via the contact form or email). The data collected if you use the contact form are evident from the respective contact form. These data will be stored and used exclusively for the purpose of answering your request or contacting you and for the connected technical administration. The legal basis for processing of the data is our legitimate interest in answering your query in accordance with point (f) of Article 6 (1) GDPR. If your contact is targeted at conclusion of a contract, point (b) of Article 6 (1) GDPR shall be an additional legal basis for processing. Your data will be deleted after final processing of your request. This is also the case if the circumstances show that the subject matter has been finally clarified and that there are no statutory archiving obligations in this respect.

7.2 Services/digital assets
We transmit personal data to third parties only if this is necessary within the context of contract processing, e.g. to a bank charged with processing of payments.

Further transfer of the data shall not take place or shall only take place if you have explicitly consented to such transfer. Your data will not be passed on to any third parties without explicit consent, e.g. for marketing purposes.

The basis for processing activities shall be point (b) of Article 6 (1) GDPR, which permits processing of data to meet a contract or pre-contractual measures.

7.3 Application management
We collect and process the personal data of applicants for the purpose of processing the application procedure. Processing may also take place by electronic means. This is in particular the case if an applicant transmits the corresponding application documents to us by electronic means, e.g. by email or via a web form on the website.
If we conclude an employment contract with an applicant, the transmitted data will be saved for the purpose of the employment relationship, under observation of the statutory rules. If we do not conclude an employment contract with the applicant, the application documents will be deleted automatically two months after disclosure of the negative decision if erasure is not opposed by any other legitimate interests on our side. Other legitimate interests in this meaning shall include, for instance, evidence obligations in proceedings under the general law on equal treatment (Allgemeines Gleichbehandlungsgesetz; AGG).

The legal basis for processing of your data is Article 88 of the GDPR.

8. Newsletter dispatch

8.1 Advertising newsletters
You can subscribe to our company’s newsletter on our website. Which personal data are transmitted to us when you subscribe to a newsletter results from the input screen used for this.

We inform our clients and business partners at regular intervals about our offers by way of a newsletter. You can, in principle, only receive our company’s newsletter if

1. you have a valid email address; and
2. you have signed up for newsletter dispatch.

For legal reasons, a confirmation email for the double-opt-in procedure is sent to the email address entered by you for the first time for newsletter dispatch. This confirmation email serves to review whether you as the owner of the email address has authorised receipt of the newsletter.

When you subscribe to the newsletter, we will also store the internet protocol address assigned to the IT system used by you by your internet service provider (ISP) at the time of your registration, and the date and time of your registration. Collection of such data is necessary to track the (possible) misuse of your email address at a later time, and therefore serves our legal protection.

The personal data collected within the context of registration for the newsletter will be used exclusively to send out our newsletter. Furthermore, subscribers to the newsletter can be informed by email if this is necessary for operation of the newsletter service or registration for it. This may be the case if there are any changes to the newsletter offer or the technical situation. The personal data collected in the scope of the newsletter service will not be passed on to any third parties. The subscription to our newsletter can be terminated by you at any time. Consent to storage of personal data once given to us by you for newsletter dispatch may be withdrawn at any time. Every newsletter has a link for the purpose of withdrawing consent. Furthermore, you can unsubscribe from the newsletter at any time directly on our website or inform us of this otherwise.

The legal basis of processing activities for the purpose of sending a newsletter is point (a) of Article 6 (1) GDPR.

9. Our activities in social networks

To enable us to communicate with you in social networks and to inform about our services there as well, we are represented with our own pages there. If you visit one of our social media pages, we and the provider of the respective social media platform are joint controllers within the meaning of Article 26 GDPR concerning the processing activities regarding personal data that are triggered by this.

In this case, we are not the original provider of those pages. We merely use them within the framework of the options provided to us by the respective provider.
Therefore, we preventively inform that your data may be processed outside of the European Union or the European Economic Area. Use may, therefore, entail data protection risks for you since maintenance of your rights, e.g. to information, erasure, objection, etc. may be more difficult and processing in the social networks often takes place directly for advertising purposes or for analysis of the user behaviour by the providers, without any influence on this on our side. If the provider sets up usage profiles, cookies are frequently used for this, or the usage behaviour is directly assigned to your own member profile in the social networks (if you are logged in there).

The processing activities described for personal data take place in accordance with point (f) of Article 6 (1) GDPR based on our legitimate interests and the legitimate interests of the respective provider to communicate with you or inform you about our services in a contemporary manner. If you need to consent to processing activities as a user for the respective providers, the legal basis refers to point (a) of Article 6 (1) GDPR in conjunction with Article 7 GDPR.

Since we cannot access the providers’ data inventories, please note that it is best if you assert your rights (e.g. to information, rectification, erasure, etc.) directly against the respective provider. We have listed further information on processing of your data in the social networks and the options for your objection or withdrawal rights (opt-out) below with the respective providers of the social networks used by us:

9.1 Facebook
(Joint) controller for processing activities in Europe:
Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland

Data protection policy (directive on privacy):
https://www.facebook.com/about/privacy

Opt-out and advertising settings:
https://www.facebook.com/ads/preferences/?entry_product=ad_settings_screen

https://de-de.facebook.com/about/privacy/

9.2 LinkedIn
(Joint) controller for processing activities in Europe:
LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland

Data protection policy:
https://www.linkedin.com/legal/privacy-policy

Opt-out and advertising settings:
https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out

10. Web analysis

10.1 Google Analytics
We use Google Analytics, a web analysis service of Google Ireland Limited (https://www.google.de/intl/de/about/) (Gordon House, Barrow Street, Dublin 4, Ireland; hereinafter: “Google”) on our websites. In this context, pseudonymised user profiles are compiled and cookies are used (see item “Cookies”). The information generated by the cookie regarding your use of this website, such as

1. browser type/version,
2. operating system used,
3. referrer URL (the website visited before),
4. host name of the accessing computer (internet protocol address),
5. time of the server query,

will usually be transferred to a server of Google in the USA and stored there. The information is used in order to evaluate use of the website in order to compile reports on the website activities and in order to provide further services connected to use of the website and use of the internet for the purpose of market research and demand-oriented design of these internet websites. This information may also be transferred to third parties if this is required by law or as far as third parties process these personal data based on a contract. In no case will your internet protocol address be combined with any other personal data of Google. The internet protocol addresses are rendered anonymous so that they cannot be assigned (IP masking).

You may prevent installation of the cookies by making the corresponding settings in your browser software; however, note that you may be unable to fully use all functions of the website in such a case.

These processing activities take place exclusively when explicit consent was granted in accordance with point (a) of Article 6 (1) GDPR.

You may furthermore prevent recording of the data generated by the cookie and referring to your use of the website (incl. your internet protocol address) and processing of these personal data by Google by downloading and installing a browser add-on (https://tools.google.com/dlpage/gaoptout?hl=de).

As an alternative to the browser add-on, in particular for browsers on mobile end devices, you can prevent recording by Google Analytics by clicking the following link: Deactivate Google Analytics. An opt-out cookie is set that will prevent the future recording of your personal data when visiting this website. The opt-out cookie will only be valid for this browser and only for our website; it will be stored on your device. If you delete the cookies in this browser, you need to set the opt-out cookie again.

For more information on data protection related to Google Analytics, see the Google Analytics help (https://support.google.com/analytics/answer/6004245?hl=de).

11. Plugins and other services

11.1 YouTube (Videos)
We have integrated components of YouTube on this website. YouTube is an internet video portal that enables video publishers to publish video clips free of charge and other users to view, evaluate and comment on them free of charge as well. YouTube permits publication of any kind of videos, so that complete film and TV programs, as well as music videos, trailers, or videos produced by the users directly can be called up via the internet portal.

The operator company of YouTube is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. YouTube, LLC is a subsidiary of Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

With every call of an individual page of this website that is operated by us on which a YouTube component (YouTube video) is integrated, the web browser on your IT system will automatically be caused by the respective YouTube component to download a presentation of the corresponding components from YouTube. For more information on YouTube, see https://www.youtube.com/yt/about/de/. Within the context of this technical process, YouTube and Google will be informed of which specific sub-page of our website you visit.

If the data subject is logged in at YouTube at the same time, YouTube will recognise the specific sub-page of our website that you visit when you call up a sub-page that contains a YouTube video. This information will be collected by YouTube and Google and associated with your YouTube account.

YouTube and Google will be informed via the YouTube component that you have visited our website if you are logged in with YouTube at the same time at which you call up our website; this is done independently of whether you click a YouTube video or not. If you do not desire this kind of transfer of such information to YouTube and Google, you may prevent transfer by logging out of your YouTube account before calling up our website.

These processing activities take place exclusively when explicit consent was granted in accordance with point (a) of Article 6 (1) GDPR.

The provisions on data protection published by YouTube that can be called up at https://www.google.de/intl/de/policies/privacy/ provide information on the collection, processing and use of personal data by YouTube and Google.

12. Your rights as data subject

12.1 Right to confirmation
You have the right to demand our confirmation of whether we process any personal data concerning you at any time.

12.2 Right to access Article 15 GDPR
You have the right to receive free-of-charge information from us at all times about the personal data stored on your person, as well as a copy of such data according to the proviso of the statutory provisions.

12.3 Right to rectification Article 16 GDPR
You have the right to demand rectification of inaccurate personal data concerning you at any time. Furthermore, you have the right to demand completion of incomplete personal data, taking into account the purpose of processing.

12.4 Erasure Article 17 GDPR
You have the right to demand that we delete any personal data stored concerning you without undue delay if one of the statutory reasons applies and as far as processing or storage is not necessary.

12.5 Restriction of processing Article 18 GDPR
You have the right to demand restriction of processing from us where one of the statutory conditions applies.

12.6 Data portability Article 20 GDPR
You have the right to receive the personal data concerning you that you have provided to us in a structured, commonly used, and machine-readable format. You further have the right to transmit the data to another controller without impairment by us, to whom the personal data were provided, provided that processing was based on consent in accordance with point (a) of Article 6 (1) GDPR or point (a) of Article 9 (2) GDPR or a contract in accordance with point (b) of Article 6 (1) GDPR and processing takes place using automated procedures, provided that processing is not necessary to perform a task that is in the public interest or to exercise public power that has been assigned to us.

Furthermore, you have the right, in the scope of your right to data portability in accordance with Article 20(1) GDPR, to demand that the personal data be directly transmitted to another controller as far as this is technically feasible and does not impair the rights and freedoms of another person.

12.7 Objection Article 21 GDPR
You have the right to object to processing of personal data concerning you that are processed based on points (e) (processing of personal data in public interest) or (f) (processing activities based on reconciliation of interests) of Article 6 (1) GDPR for reasons that result from your particular situation at any time.

This shall also apply to profiling based on this provision within the meaning of Article 4(4) GDPR.

If you object, we shall no longer process your personal data, except if we can demonstrate compelling legitimate grounds for processing which override your interests, rights, and freedoms or if processing serves to establish, exercise, or defend legal claims.

In individual cases, we will process personal data for direct marketing. You may, at any time, object to processing of the personal data for the purpose of such marketing. This shall also apply to profiling as far as this is connected to such direct marketing. If you object to processing for direct marketing purposes towards us, we shall no longer process the personal data for such purposes.

Where personal data are processed by us for scientific or historical research purposes or statistical purposes in accordance with Article 89 (1) GDPR, you also have the right, on grounds relating to your particular situation, to object to processing of personal data concerning you, unless such processing is necessary for performance of a task carried out for reasons of public interest.

You are free to exercise your right to object in connection with use of information society services, irrespective of directive 2002/58/EC, where technical specifications are used.

12.8 Withdrawal of the declaration of consent under data protection law
You have the right to withdraw consent given for processing of personal data at any time, effective for the future.

12.9 Lodging a complaint with a supervisory authority
You have the right to lodge a complaint with a supervisory authority competent for data protection concerning our processing of personal data.

13. Routine recording, erasure, and blocking of personal data
We process and store your personal data only for the period necessary to achieve the purpose of storage or as far as this has been provided for by the provisions our company is subject to.

If the purpose of storage is no longer present or if a required storage period expires, the personal data will be blocked or deleted routinely and in accordance with the statutory rules.

14. Duration of the storage of personal data
The criteria for the duration of storage of personal data are the respective statutory archiving periods. After the end of the time limit, the corresponding data will be routinely deleted if they are no longer necessary for performing the contract or preparing the contract.

As of 19/02/2021